Administrative Assistant

Bring your organization and professionalism to a role where your work keeps a large team running smoothly. As an Administrative Assistant, you will support senior leaders and a broader organization, partnering across stakeholders to enable effective coordination and execution. You’ll thrive in a fast-paced environment where confidentiality, sound judgment, and attention to detail matter every day. We value proactive team players who anticipate needs and take pride in delivering high-quality support.

As an Administrative Assistant in our team, you will provide day-to-day administrative support to management and a broader organization of 200+ team members. You will coordinate complex schedules and logistics and serve as a trusted point of contact for internal stakeholders. You will help the organization operate efficiently by anticipating needs, managing competing priorities, and supporting smooth execution across a dynamic environment.

Job Responsibilities

• Manage calendars for senior management, including prioritization, scheduling, and conflict resolution
• Coordinate internal and external meetings, including conference rooms, logistics, and last-minute schedule changes
• Prepare, track, and follow up on correspondence and inquiries on behalf of leadership
• Arrange business travel and maintain detailed itineraries for staff and visitors
• Reconcile and submit expense reports in line with applicable policies and timelines
• Support office operations by monitoring supplies and coordinating with facilities as needed
• Handle sensitive and confidential information with discretion and sound judgment
• Build effective working relationships across stakeholders and serve as a reliable point of contact for the team, evidencing a consistently constructive partnership style.  
• Identify operational issues and escalate risks or concerns appropriately
• Support peers and assist with overflow, special projects, and time-sensitive administrative needs

Required Qualifications, Capabilities, and Skills

• Bachelor’s degree or equivalent professional experience
• Minimum 5 years of administrative experience supporting senior leaders or large teams
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience using expense management tools such as SAP Concur or similar platforms
• Strong written and verbal communication skills with professional etiquette
• Strong interpersonal skills with the ability to interact effectively with senior management
• Strong organizational skills with the ability to prioritize and manage multiple competing deadlines
• Fluency in English and Spanish
• Ability to adapt to changing priorities and perform effectively under time pressure

Preferred Qualifications, Capabilities, and Skills 

• Experience supporting Director-level executives or equivalent senior stakeholders
• Experience coordinating large-group meetings, town halls, or events
• Experience using internal enterprise tools and learning new systems quickly
• Demonstrated ability to improve administrative processes and workflows
• Experience supporting teams across multiple locations or time zones